How to Write a Heartfelt Letter of Appreciation to a Supervisor or Employee

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When you have a great boss or employee, let them know—in writing.

This guide helps you touch others with your genuine, original letters that will be treasured forever. It includes everything relevant for this writing theme from the author’s comprehensive reference book, How to Write Heartfelt Letters to Treasure: For Special Occasions and Occasions Made Special.

Just follow these five steps—Plan It!, Write It!, Package It!, Present It!, and Enhance It!—to enjoy the process and share the appreciation.

Discover these valuable tools:

  • A simple business-letter structure you can follow for a professional result
  • How to acknowledge a job well done, celebrate a milestone work anniversary, bonus, award, salary increase, or promotion, commemorate a retirement, and write a letter of reference (recommendation letter)
  • Over 500 powerful words to help you describe an admired supervisor or valued employee, organized into seven demographic lists
  • A selection of the best inspirational quotations to enhance your letters
  • A variety of sentence jumpstarts in case you need a boost

Sample tips:

  • What to write in your letter...Start by acknowledging the successful outcome of the product launch, promotional campaign, or other accomplishment… cite facts, figures, and others’ feedback….
  • When writing to a supervisor… you may want to describe how or why this person’s actions or decisions stood out to you compared to routine management behavior. Be sure to focus on the positive instead of dwelling on other managers’ negative behavior, if any… rather, explain that the individual’s actions or statements were or are more far reaching, caring, or involved than one might expect from someone in a managerial position.

Together we can change the world, one heartfelt letter at a time. Use this guide to get started now!

Here's what Flora Morris Brown, Ph.D., wrote about this guide:

Smith has hit a home run with this handy, information-packed guide for writing letters in the workplace. After giving the basics for writing a heartfelt letter, she gives details for specific types of letters supervisors and employees may want to write.

Since I was asked by many former students to write letters of recommendation, I loved Smith's advice about this type of letter. She says if you can't honestly write a positive recommendation, don't write one at all. She suggests the best response I've ever heard for those times when you must decline a student's request for such a letter.