Personal & Professional Communications with Heart

Writing Tips:
Clear, Concise Writing

 

Use of Parallel Structure in Lists

Copyright © 2001 Lynette M. Smith

 

Whether you're using a bullet list or a run-in list within a paragraph, it's important to use parallel grammatical structure for clarity.

WRONG (NONPARALLEL): She had several talents—to process the mail, running the front office, and high-speed keyboarding. [The use of two differing verb forms and a gerund—an -ing word that functions as a noun—distracts and confuses the reader.]

RIGHT (PARALLEL): She had several talents—processing the mail, running the front office and keyboarding at a high speed. [All three elements are verbs that end in -ing.]

This parallel-structure concept applies to all forms of writing; so whenever you encounter a list, make sure each component "plays well with others."

 

 

Avoiding the Use of There Is and There Are

Copyright © 2000 Lynette M. Smith

 

There is and there are weaken your sentences. You can strengthen them by eliminating unnecessary, passive words: 

WEAK: There is a small compartment in my jewelry box to hold my rings.
STRONG: A small compartment in my jewelry box holds [or can hold] my rings.

WEAK: There are special rules that should govern your behavior.
STRONG: Special rules should govern your behavior.

 

Commonly Misused Words and Phrases
(
A Myriad of, Reoccur/Reoccurring, More Then, Could Care Less)

Copyright © 2000, 2001 Lynette M. Smith

WRONG: A myriad of choices abound. [The A and of shouldn't be present.]
RIGHT: Myriad choices abound. 

WRONG: reoccur, reoccurring [There are no such words.]
RIGHT: recur, recurring

WRONG: more then likely [Then should refer exclusively to time, e.g., 
          now and then]
RIGHT: more than likely [Than is a comparative word, e.g., farther than,
          longer than]

WRONG: I could care less. [This means that you must care to some degree,
          because it's still possible for you to care less than that.]
RIGHT: I couldn't care less. [It would be impossible for you to care any less  
          than you do, because you really don't care at all.]